506. MEETING ROOM AND MUSEUM POLICY
1. The meeting room and museum shall be open to all groups of a civic, charitable, or cultural nature, and not utilized for fund-raising purposes, provided that its use does not conflict with library needs, which take priority. The seating capacity is 60 chairs.
2. No admission fee may be charged.
3. Any group using the Meeting room or museum and/or kitchenette shall be held responsible for any cleanup and damages. The Board of Trustees is in no way responsible for any loss or damage, personal or corporate.
4. The charge for each block of time using the meeting room and Museum shall be $20.00 each time for non-profit organizations; $50.00 each time for profit-making organizations and $35.00 each time for profit-making organizations that meet monthly or more often. There will be no charge for use of the meeting room and Museum for official township functions and/or meetings.
5. Charges for the use of the Meeting Room and/or Museum for each block of time will be as follows:
Meeting Room - For non-profit groups $ 25.00
For profit making groups $100.00
Museum - For non-profit groups $ 50.00
For profit making groups $150.00
On
some occasions when both the Meeting Room and Museum are booked, the library
may assign a group to use the Quiet Study Rooms. On those occasions, charges
for use of the Quiet Study Rooms will be as follows:
For
non-profit groups $
0.00
6. Meetings shall be booked in 3-hour blocks of time.
7. Meetings must be held during regular library hours.
8. No smoking is permitted in the Meeting room or Museum as well as the rest of the library.
9.
Neither the name nor address of the library may be used as the official
address or headquarters of the organization.
10. Any publicity: e.g. brochures, throw-aways, radio, TV announcements, must carry the name of the group sponsoring the event. The library may not be identified as sponsor.
11.
Barring inclement weather or natural disaster, cancellation by the
sponsoring agency must be made no later than 24 hours prior to the scheduled
event. Failure to cancel may imperil
future use of the space. A deposit of
50% will be forfeited if an event is not cancelled.
12. Each group shall assume financial responsibility for any theft or damage from its use of the facilities. Each group using the meeting room and Museum shall be responsible for adhering to the established procedure as set forth in the meeting room and Museum policy.
13. Applicants for use of the meeting room and Museum must be 18 years of age or older. All applications must be approved by the Library Director.
14. Printed matter that is to be distributed on library property must be submitted to the Library Director for approval prior to distribution. All literature must be removed at the end of the meeting.
15. Light fare is permitted in the meeting room and Museum.
16. Application for room use shall be made to the Director on the forms provided. Applications shall be considered in order of receipt.