Meeting Room Policy

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  Meeting Room Application

1. The Meeting Room and Museum shall be open to all groups or organizations of a civic, charitable, or cultural nature and not utilized for fund-raising purposes, provided that its use does not conflict with library needs, which take priority. The seating capacity is of the Meeting Room is 35 chairs in a typical auditorium style arrangement. The Museum holds 75 people. If tables and chairs are required, the seating capacity is reduced.

2. No admission fee may be charged by groups.

3. Any group using the Meeting Room or Museum and/or kitchenette shall be held responsible for any cleanup and damages. The Board of Trustees is in no way responsible for any loss or damage, personal or corporate.

4. The charge for using the Meeting Room shall be $25.00 each time for non-profit organizations and $100.00 each time for profit-making organizations. The charge for the use of the Museum shall be $50.00 each time for non-profit groups and $150.00 each time for profit-making groups. There will be no charge for use of the Meeting Room for official township functions and/or meetings.

5. On some occasions when both the Meeting Room and Museum are booked, the library may assign a group to use the Quiet Study Room(s). On those occasions, non-profit groups will use the room(s) at no charge and profit-making groups may use the room(s) for a fee of $50.00. The Quiet Study Rooms are booked only when the Meeting Room and Museum are not available and may not be requested.

6. Any publicity: e.g. brochures, throw-aways, radio, TV announcements, myst carry the name of the organization sponsoring the event.  The library may not be identified as sponsor.

7. Barring inclement weather or natural disaster, cancellation by the dponsoring agency must be made no later than 24 hours prior to the scheduled event.  Failure to cancel may imperil future use of the space.  A deposit of 50% will be forfeited if an event is not cancelled.

8. Each group shall assume financial responsibility for any theft or damage from its use of the facilities. Each group using the meeting room and Museum shall be responsible for adhering to the established procedure as set forth in the Meeting Room and Museum policy.

9.  Meetings must be held during regular library hours.

10. No smoking is permitted in the Meeting Room, the Museum, as well as the rest of the library.

11. Meetings shall be booked in 3-hour increments.

12. Neither the name nor address of the library may be used as the official address/headquaters of the organization.

13. Applicants for use of the meeting room and Museum must be 18 years of age or older. All applications must be approved by the Library Director.

14. Printed matter that is to be distributed on library property must be submitted to the Library Director for approval prior to distribution. All literature must be removed at the end of the meeting.

14. Light fare is permitted in the Meeting Room and Museum.

15. Application for room use shall be made to the Director on the forms provided. Applications shall be considered in order of receipt.

Notes:

1.  Please contact the Library Director or the Secretary to schedule use of the meeting room and museum (973-376-4930 ext.226 or 227).

2. Please stop at the Circulation Desk before you leave to report your total attendance.  This is important information that must be reported to the New Jersey State Library.  Your cooperation is appreciated.